We are looking for HR Admin Executive to join our team in Hanoi, Vietnam. If you are driven by a genuine desire to make Discova a great place to work, then we want to hear from you!
About the Opportunity
The HR Admin Executive plays a critical role in our business and alongside the Peopleworks Leader provide Business Partners and employees expert knowledge and advice. They are responsible to handle a variety of personnel related administrative duties at its core are payroll management, visa processing and business licenses. The role is to act as the liaison between HR and employees in Discova ensuring smooth communication and prompt resolution of all queries. The Peopleworks Admin Executive also supports our daily related activities and assists in coordinating policies, processes and relevant documents.
You will be responsible for:
- Receive documentation in a professional and confidential manner and filing in correct system and place.
- Compilation of reports for local government and tax authorities as directed by Peopleworks Leader.
- To liaise with other departments regarding matters arising like; Security, building services, parking, office supplies etc.
- Manage stationary for the office and following the purchasing guidelines.
- Visa and Working permit administration and arrangement for foreign staff.
- Assist leaders with onboarding activities including collection of official personal documentation of new staff.
- Filings of key HR documents e.g. probation, certificate, warnings, resignation, etc...
- Arrange health insurance for eligible employees (Issuance and termination)
- Assist Peopleworks Leader in developing and planning new programs/benefits or other projects that may impact staff cost.
- Support with internal and external events aligned with our values and building a culture of excellence.
- All other tasks as directed from Peopleworks Leader that are aligned to overall goals of Discova and Peopleworks Department.
About you
The Essentials:
- Must speak and read English along with local language.
- Bachelor’s degree in human resources, Business Management or related discipline.
- Minimum 2 year of progressive and proven track record in People & Culture, Admin Teams.
- Exposure and understanding of Local Labor laws and how they are reflected in local customs and policies.
- Experienced working in a multinational setting, travel and/or hospitality industry is highly an advantage.
- Demonstrated partnership with management levels from diverse backgrounds in influencing and coaching.
The Attributes:
- Excellent organizational skills with the ability to be flexible and implementing change when needed.
- Excellent communicator to a diverse range of people (customers, suppliers, team members, leaders).
- High attention to detail.
- Able to work under pressure and juggle multiple tasks and able to work outside office hours when required.
- Solution focused and great at problem solving.
- Able to work independently and within a team assisting team members to help everyone achieve results.
- Flexible rotating roster that may include late nights, weekends and early mornings and flexible with uncertainties/changing priorities and under pressure.
- Personally aligned with Discova’s company purpose and values.
- Proficient with Microsoft Office applications and Discova’s systems would be an advantage.
About Us
As a leading global destination management company, operating in numerous destinations across Asia, being a part of the Discova team means being in your element.
Discova holds responsible travel at its core, working responsibly with customers, host communities and local business partners to offer the best value, highly rated experiences with customer satisfaction as a hallmark of their service. As a company, we provide thrilling global career advancement opportunities, a wonderful and supportive team culture, distinctive leave benefits, and social events that stand out in the industry.
Discova’s people are homegrown - 95% are locals, blending localised know-how with an understanding of what makes a Discova trip to their home country special.
To be part of the Discova family is to be in your element, and being in your element means: being the best you can be in any situation; doing what you love whatever your role is; and being valued for who you are and what you do; continuing to grow as the world changes; joining a family that creates a world of possibilities.
To learn more about Discova click: https://www.discova.com/
Work Perks!
What’s in it for you: We are renowned internationally for having amazing perks and an even better culture. We understand that our people are our most valuable asset. It is the passion and dedication of our teams that keep the company on top of the industry ladder. It’s also why we offer some great employee benefits and perks outside of the norm.
Have fun: At the heart of everything we do at Discova is a desire to have fun. Reward & Recognition: Celebrate the success of yourself and others at our regular Buzz Nights and the annual Global Gathering - You'll have to experience it to believe it!
Use your smarts: Our people use their quick thinking, expertise, and tenacity to always figure things out.
Love for travel: We were founded by people who wanted to travel and want others to do the same. That passion is something you can’t miss in our people or service.
Personal connections: We are a big business founded on personal relationships. “We work globally, live locally” is one of our credos that really makes a difference in our world of travel possibilities.
A career, not a job: We offer genuine opportunities for people to grow and evolve. We back our people all the way, no matter what the results are. We are strongly committed to supporting every single employee in their professional and personal development.
Giving Back: As one of the very few, we are proud to provide corporate social responsibility programmes across all our departments supporting nominated charities through workplace giving, promoting volunteering, and supporting fundraising initiatives through our employee giving and office environmental Programmes. All our employees even can enjoy 1 volunteer day per calendar year.
Get in touch now and Discova a world of possibilities!
